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In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, theUSDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.


Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English.


To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: http://www.ascr.usda.gov/complaint_filing_cust.html, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by:

 

(1) mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410;
This institution is an equal opportunity provider.

 

(2) fax: (202) 690-7442; or

 

(3) email: program.intake@usda.gov.

© 2018 by Prim & Proper Ink.

CHILDCARE

CENTERS

 

REQUIREMENTS TO OPERATE UNDER GNSI SPONSORSHIP OF CENTERS

The basic requirements to receive reimbursement for the CACFP are:

  • Licensed by or exempt from licensing  by Bright From the Start

  • Non-Profit Organizations are automatically eligible and must have tax exempt status under IRS Code 501(c)3

  • For-Profit Organizations may participate if 25% or more of enrolled children (or licensed capacity) receive Title XX (GACAPS) or are classified as Category I on Pre-K Roster

or

  • For-Profit Organizations may participate if 25% of enrolled children or licensed capacity, whichever is less, are eligible for free and reduced price meals

  • Center must prepare and serve meals that meet USDA and CACFP Meal Pattern Requirements.  The meal pattern includes serving food groups in amounts appropriate to the child

  • Center must record accurately the number of children you serve meals to daily

  • Center must maintain health and sanitation requirements

  • Center must attend and participate in training required by GNSI and Bright from the Start

  • Follow all policies and procedures set forth by GNSI, Bright from the Start, and USDA

  • Promote the safety and well-being of the children in your care

Quick Links:

  • To submit application for GNSI sponsorship, click here.

  • To visit Bright from the Start: Department of Early Care and Learning (DECAL), click here.

  • To view and download forms for CACFP, click here.

  • To request a contact from one of GNSI specialists, click here.

 

WHAT ARE THE BENEFITS OF CACFP

The CACFP offers many benefits to the Center, children and parents.  By participating in the CACFP under GNSI sponsorship you will:

  • Receive reimbursement for meals that are normally provided by the center (2 meals and 1 snack or 2 snacks and 1 meal)

  • Assure parents their children are receiving well-balanced nutritious meals while in your care

  • Develop healthy eating habits for your children that will last a lifetime

  • Partner with a reliable, knowledgeable, friendly and proactive sponsor that will guide you through all requirements of the Food Program

  • Have access to easy, efficient, and real-time online claim processing software at no cost to you

  • Be at leader at the forefront for a healthy Georgia for generations to come

HOW TO OPERATE EFFECTIVELY FOR REIMBURSEMENT

 

Below is a list of recordkeeping that must be maintained by centers claiming reimbursement with GNSI

Daily recordkeeping requirements to receive reimbursement for the CACFP are:

  • Daily Menu for Children ages 1-12 years old

  • Infant Daily Menus

  • Point of Service Meal Count (Weekly Attendance and Meal Count Worksheet)

  • Daily Menu for At-Risk (if applicable)

  • Time Sheets and Time Distribution (if labor is being charged)

Monthly recordkeeping requirements to receive reimbursement for the CACFP are:

  • Monthly Record of Meals and Snacks Served

  • Monthly Record of Operating Cost Form and supporting documents (receipts and Receipt Journal Report)

  • Compensation Time and Attendance, Time Distribution & Payment Verification (when applicable)

  • Copies of monthly claim for reimbursement

  • For-Profit Centers must keep Title XX documentation showing 25% or more for any month claimed or have on file Free/Reduced/Paid certification

  • Copies of invoices and receipts for purchases

  • Monthly bank statements and/or CACFP accounting records/ledgers

  • Copies of Posted Menus

Annual recordkeeping requirements to receive reimbursement for the CACFP are:

  • Roster

  • Income Eligibility Statements

  • Racial Ethnic Data

  • WIC Information distributed to parents 

  • Infant Affidavit by name

  • Enrollment Information

  • Household Letter

  • Sharing information with Medicaid/SCHIP form sent to families

  • For-Profit centers must have Title XX verification or Free/Reduced/Paid verification for annual qualification

  • Copy of Application Materials

  • Procurement documentation, contracts and agreements

  • Copies of past reviews

  • Training Documentation

 

FREQUENTLY ASKED QUESTIONS

Reimbursement Schedule

October 2018

November 5, 2018 - Claim submission deadline

November 13, 2018 - GNSI submission to State for reimbursement

November 29, 2018 - Funds disbursement to CACFP Centers